Entrepreneurs worldwide choose a Sharepoint intranet as the basis of their collaboration and communication. And since every organization has a unique corporate surrounding, you will not get two identical corporate portals. However, there are some trends. After developing SharePoint Intranet since 2007, we see that most companies frequently choose one of these intranet types:
- Business-driven intranet where task-related features are dominant.
- Social Intranet focuses on social activities and corporate culture.
So check out the examples of both intranets and define how they serve organizations.
Business-focused SharePoint intranets
Corporate portals along with business value target key business activities and aims to help employees in doing their work more efficiently with lesser efforts. You can find out some real SharePoint intranet examples to see how business-oriented intranets look.
1. Business-specific Web and App Parts help employees to stay tuned to the latest news and updates on their intranet. In this way, they don’t need to find numerous external sources. This intranet displays regularly updated business news and important financial data right on the home page.
2. Customized SharePoint sites and subsites have the ability to address various business needs. This corporate portal offers a real estate company with a variety of departmental sites and enables employees to access such enterprise solutions in the form of CRM and a project management system. Intranet also organizes the Idea Lab which is a separate area for employees to gather their knowledge and develop new business ideas.
3. Fully-functional internal portals with a narrowed feature set cover particular tasks important for the success of enterprise activities. The next example shows how a SharePoint intranet supports social care providers to facilitate internal learning processes and to embrace training sessions, personal development center, and association areas for employees and their tutors.
You should consider the following points on how social your Business Intranet should be
1. Select Intranet Goals
The main aim of many organizations of intranets is to solve business problems for improving communication, information management, and business processes.
2. Decide Your Tipping Point
There arrives a saturation point where social features will begin to ruin at the time your intranet is designed to save. The last thing you want is to spend time working for employees to tag each other in irrelevant content, sharing memes, and post on each other’s walls when they are likely to be working. Being completely social intranet puts employee productivity at risk.
3. Find Your Balance
Without worrying about waste time and productivity, there are many ways to make your intranet social. extraordinary intranet software, such as intranet connections, can give flexibility regarding social aspects and engagement without fear of employees being caught up and wasting time at work.
By establishing the right balance of social engagement and professional productivity based on the needs of your organization, you will see an intranet that provides real-company improvements and returns.
How a business-oriented SharePoint intranet actually functions?
Business-centric intranet supports organizational activities, help employees handle their daily activities as well as an encouraging team and departmental collaboration. Business-focused intranets typically help organizations to aim the following targets:
Providing a single source of information
A corporate portal serves as the only medium that expands corporate news, industry trends, project-related updates, organizational knowledge, specific business information, and much more.
Simplify business processes
Business-focused intranets offer various features that support day-to-day activities like document management, quality assurance, and HR management project management.
Assisting employees’ progress with collaboration to get better business results
A SharePoint intranet connects teams and specific employees so that they can communicate and cooperate whenever and wherever they want, thus completing their work faster and with less effort; in a way you can say smart work.
Support end-to-end collaboration across various enterprise solutions
A corporate portal can act as an affiliate medium between the enterprise system, thus allowing employees to gain a similar collaboration experience despite the solutions they use.
Assurance of safe working environment
With a corporate intranet, various departments and teams get dedicated collaboration areas where they can cooperate with keeping their activities safe and confidential. Access to collaboration areas is supervised by permissions, which allows departmental or team content to be separated.
Facilitate knowledge and learning management, empower ideas and innovative thinking.
A SharePoint intranet can handle all these tasks and can become a hub for knowledge bases, learning sites, training programs, personal development plans etc. It guarantees smooth communication between trainees and their tutors.
SharePoint intranets with social tunes
Social intranets usually live in companies trying to develop their corporate culture and win employees’ loyalty. To implement social portal, can be more challenging than creating a business-oriented hub.
A social intranet has to be as gripping as possible: otherwise, employees won’t use it. The SharePoint intranet examples here reflect different levels of portal ‘socialization’.
1. Business-oriented intranet with social web parts is a fantastic solution for those companies who want to engage their employees. One of the Canadian banks encourages informal communication among employees in a social village, which is a Yammer component of their SharePoint corporate portal. Here, staff can post notes, send pictures and collect likes, participate in lotteries, buy items and sell them, and more.
The very next example of intranet demonstrates a social portal of a biotech company. Discussions of the staff are displayed right on the home page so that every employee could participate in it.
Some company uses general newsfeed to announce social activity results (charity, sports competitions) and updates in the corporate discount programs so that all employees can see new perks. The Homepage also hosts a Yammer Part, which supports the informal communication of employees.
2. A separate social part of a SharePoint intranet allows inserting all social activities on one page. After entering a social part of their intranet, the staff will be able to pick up their activities which they’re looking for whether they are competitions, communities, boards or media galleries.
3. A full-fledged social driven intranet can support corporate social initiatives. You will find different Sharepoints intranet examples tailored to only social activities. One of the winning intranets offers its members a whole package of social features including:
Photo gallery for employees’ photos
- Media Gallery for employees’ videos
- The inclusion of Comics web part where employees can create funny comics
How is social SharePoint intranet important?
Social intranet organizations can help reach various objectives:
- Social life in support and strengthen the sense of community
In this case, companies can replace standard business-focused newsfeeds with employees’ news and analysis of non-business activities.
- Host corporate activities
Intranet can work as a center point for company-wide competitions and contests. For example, taking photos and videos with corporate identities (flags, posters, etc.) and publishing them on the intranet is one of the most constant social challenges.
- Connect employees to various departments and offices
While business-centric intranets often provide individual collaboration areas for teams and departments, the goal of social intranet aims at connecting as many employees as possible. This is the reason why groups, communities, and clubs often come to a SharePoint intranet.
- Entertain users
The social portal also wants to add some fun to the working routine. In this case, employees are invited to post and share entertaining stories and pictures, jokes and gags.
- Support employees’ off-work activities
In order to encourage personal hobbies, intranets offer relevant communities where employees can share and discuss their interests.
Feature parity is your best option
These intranet examples show that your corporate portal can be completely business-oriented or purely social. However, while planning your intranet, remember that you have to address the preferences of different employees, which is difficult to achieve delivering only business or social services.
Therefore, ideally, your corporate intranet should offer both types of features to promote employee’ productivity on one hand and on the other to support the corporate community.